Agenda

1. Apologies
   

   None
   

2. Minutes of previous meetings (and AGM)

   Matters arising (not addressed below)
   From AGM:
   - Hall of Fame idea - ACTION ROGER: ask Chris and Andy Meigs to provide plans.
   - Umpiring course: ACTION STELLA - find out how much BSUK charge now and run one in April (could see if we can run it at Upper Heyford or the Oxford Harlequins Rugby club, again).
   - Changing branding to Oxford Softball. ACTION NORM - ask Mark Gower to mock up some logos for letterheads etc.
   - Email lists: Norm has found that, for occasional 'announce' emails, will work by emailing from the BSUK web site. However otherwise we will stick with the 2 contacts per team. Also, have 2 types of emails from the Exec. 1) "This has to be passed on" and 2) For your information (as captain) etc.
   - Level 2 coaching course: Find out when they are after Christmas and then tell the captains.
   
   

3. Reps at League Heads Forum and BSUK AGM
   

   LHF is in Birmingham on Sun 12 Nov. General discussion. Not compulsory that we attend.
   
   BSUK AGM (8 Feb) - teams have to send people if they want to send a team to the Nationals. The league must be represented. We will decide who can go at a later meeting
   

4. Finances

   Handover - we have not been able to get the paperwork from Jane.
   Recent invoices from Rover have all been dealt with.
   Signatories should be Jane, Stella, Chris Dore and Jen. Can post the forms to Jen - they're all signed already.
   

5. Development grant
   

   This was partly to try to get the money back in from the loss incurred by the Croughton team not paying. Stella has a form and we could get as much as £250. (Hopefully take £100 out to cover the Croughton costs). ACTION STELLA.
   Ideas:
   * Umpiring
   * Additional training for single sex nationals
   * Open days / advertising / recruitment
   

6. Liaison with Rover
   

   In the last 2 years, Roger has liaised with the groundsman directly. ACTION ROGER: to try to get groundsman (?Paul?) to do it himself first, next best do it with one or two of us in attendance.
   
   Celia has given Stella the details of the Cricket Club Secretary to liaise with them. Apparently, the Cricket Club runs the timetable. ACTION ROGER: talk to the CC secretary (after Stella gives him the details).
   

7. Other volunteers

   Marketing/recruitment co-ordinator
   Cup day/tournament organiser
   Captains/co-ordinators for single-sex nationals
   Grounds liaison
   Social organiser
   
   Marketing/recruitment co-ordinator
   Barbara Young keen to co-ordinate recruitment and raise profile for the beginning of the season. ACTION NORM: talk to Barbara to encourage plans.
   
   Cup day/tournament organiser - wait until we get dates.
   
   Captains/coordinators for single sex nationals
   - Men's team: Let's ask the people who have shown an interest in the past (e.g. Lee, Simon, Jamie). ACTION NORM to contact them later in the winter.
   - Ladies team: Stella happy to captain/organise. Keen to take a C level team out as well (so 2 womens teams).
   
   Social organiser - ACTION NICKY to try to come up with ideas. For example, the barbecue. Nicky to try to get someone else as well (plus to get a social sec./contact from each team).
   

8. Cup day/tournament
   

   Item for later meeting.
   

9. Any other business
   

   Pictures on web sites. Send a message to captains to say that people's pictures and names may appear on the web site and to have people opt out if they don't want to appear. Do this at start of season.
   
   New teams: Need to contact Andy McCann at some stage to check whether the team from Vodafone will be coming.
   
   Meetings: Send email in Feb to seek requests for rule changes. One meeting end Jan (Friday night), one end of Feb after we have the calendar dates and to cover rule changes and review captains pack. Captains meeting to endorse rules and draft captains packs in March.
   
   26th Jan Exec. (Venue to be arranged)
   Thurs 1 March - Exec. (venue tba)
   Mon 12th March - captains meeting
   
   Winterball: To try to get something going before Christmas. ACTION NORM: try to get it going. Start in December.
   

10. Date of next meeting
    

    See dates above (26th Jan).

Meeting started: 6.30, ended 8.05