To all the captains, and extra contacts...

I'm afraid that I'm not going to be able to type up the full minutes of last night's meeting until the weekend (and circulate next week). So, I thought I'd send around the biggest news and most pressing issues ASAP.

You may be reading this at our new wiki (or you might just be reading the email). From now on, all emails that I send out will go to our wiki (a wiki is an easily edited set of web pages) so you'll always be able to find old messages and announcements. You'll also be able to edit most pages yourself and contribute information etc.

(You can't edit this page as it is locked as a record of what was sent via email. However, you'll be able to get an account and edit pretty much most other pages).

Main business from last night

(Again, this is in lieu of the main minutes which you will receive next week).

Reports etc.

Unfortunately with the absence of the previous chair and treasurer, these reports were quite brief. We need a proper budget and any issues only known by Dave Warren and Jane Silverwood to be passed on to the new Exec. committee as soon as possible.

New executive committee

Your new committee is:

Chair	Stella Bradshaw (Harriers)
Vice Chair	Roger Farrell (Devils)
Treasurer	Jen Edis (Angels)
Secretary	Mark Norman (Oddsox
Players rep.	Nicky Green (Greensox)

How the executive works

This was clarified a little. The executive isn't "the League Committee". The Committee (with the power) is the Exec plus captains (as outlined in the constitution). The exec. is just there to try to avoid long, extremely tedious captains meetings. However, we need to have captains meetings (proper League Committee meetings) regularly as well. The Exec. is for housekeeping duties and to discuss things to propose to The Committee. Any executive member can say "I'm not happy with this decision" and it will be deferred to the The Committee.

Over the next year the Exec. will meet a few times over the winter and will call a full Committee meeting before the season starts. For the sake of good communications, we will attempt to have short Exec. meetings once per month over the season and also full Committee meetings, about a third of the way into the season, plus one towards the end. We also hope that things like the use of this wiki and some email lists may help improve communication a little too.

Constitutional amendments

There were a few, but very minor:

• the players rep. being part of the executive should be added to the constitution
• also that the rep. should be taken from the opposite division from which the majority of the other executive posts come (e.g. if most exec. members are from Div1, then we get a players rep. from Div2).

Rover liaison

Celia (from the Beavers) volunteered to help out and get us more involved with Rover and BMW. We may co-opt Celia as an extra committee member (possibly without voting rights) and invite her to some Exec. meetings. This will be a great help in promoting us within the Rover club, and help with getting a weekend for a summer tournament or cup day etc. (and with line marking early in the season). Chris Dore also said he could help out with Rover liaison etc. Thanks very much to both!!

Other co-opted posts

These (again possibly without voting rights) could include:

• Mens nationals team organiser
• Womens nationals team organiser
• Open days organiser/promoter
• Cup/tournament day organiser
• End of season celebration organiser
  

Umpiring

The exec is to look into various options for running umpiring courses before the start of next season. More information when the minutes are issued.

Recruitment

The exec. committee must come up with a plan for good recruitment of players via open days and other means, for next season. All agreed that this was a priority.

Stats and awards for best fielder

There was a little debate about what to do if the 'best fielder' resulted in a tie. The decision was to allow the Exec. to decide (possibly with the input of captains at a full committee meeting, if necessary). Or we could simply give 2 awards.

Announcements

• Deadline for game stats submissions was to be midnight on the day of the meeting, but has now been extended until midnight on (this) Thursday 24 August
• Indoor softball begins on Tuesday 12th September - more details to be announced, but it will take place in the Oxford Community School (top of Glanville Road) gym.
• Scratch games will be played over the next 2-3 weeks at Oatlands Park, beginning at 6.30pm. Come along - but don't be late!!
• Deadline for ticket sales for the End of Season Bash was extended to Tuesday 29th August. If we have not sold 45 tickets by then, the event will be cancelled. (We're not too far off, though - but please buy your tickets right now!!)

Very urgent things for the Exec. committee

• Purchase trophies for awards
• Select awards
• Liaise with BSUK - need to send a rep. to the league heads forum.

This email was sent to:
(Exec. members in italics)

Contact	Team	Contact	Team
Lat Lea	Tigers	Johnny Sullivan	Oddsox
Maura Moran	Tigers	Tree Evans	Oddsox
Jen Edis	Angels	Justin Brock	Greensox
Jo Elliott	Angels	Pip Harris	Greensox
Kate Parish	Angels	Pete Patten	Harriers
Mike Bladon	Angels	Andy Meigs	Harriers
Jamie Parish	Angels	Stella Bradshaw	Harriers
Steve Roberts	Devils	Steve Allen	Beavers
Roger Farrell	Devils	Celia Roblin	Beavers
Chris Dore	Devils	Mark Gower	Oddsox
Jane Silverwood	Spirits	Mark Norman	Oddsox
Dave Warren	Spirits	Simon Taylor	Spirits
Caroline Middleton	Spirits	Nicky Green	Greensox